Collingwood School is a coeducational day school located on two campuses in West Vancouver, BC.
Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing, and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.
At Collingwood, we seek faculty and staff who live our values of courage, curiosity and community to be in service of others and, who are inspired by our mission to inspire and support young people for meaningful lives.
We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, indigenous, and people of color), persons with disabilities, 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.
We are looking for an experienced Admissions Coordinator to join our Morven campus. This Permanent, Full-time position plays a key role supporting families as they navigate the online enrolment process and providing support to all members of the department with full-cycle admissions.
What you will be doing:
- Provides support across our two campuses related to JK-Grade 12 enrolment
- Responds to initial phone and email inquiries from external applicants and their families
- Schedules campus tours, sends e-reminders to families, and assists with required follow-up
- Assists with the planning and execution of a range of enrolment events; New Student Day, New Parent Receptions, Open Houses, and all assessment & interview sessions (in person or virtual) and occasional evening and/or Saturday work is required
- Ensures accuracy of admitted students’ files and compliance with BC Ministry of Education requirements
- Works closely with the two campus Data Services and Student Records Coordinators as well as the Registrar
- Assists with the Student and Parent Enrolment Ambassador programs
- Organizes and maintains supply of print materials provided to inquiring families
- Maintains statistics related to admission and re-enrolment
- Organizes materials, food and beverage as required for events, meetings and training sessions
- Assists and maintains an ongoing inventory of promotional items within the Enrolment Office and the replenishing of these materials
- Maintains the Enrolment Team calendar of events
- Keeps apprised of activities and events, JK-Grade 12
- Coordinates and liaises effectively with colleagues in other departments including Events, Maintenance, and external vendors
- Attends Department meetings, retreats and school-wide meetings
What you need:
- A combination of post-secondary education and a minimum of two years’ administrative support experience in a collaborative office setting in admissions, education, business, project management, PR, communications or another related field
- Experience working in an Independent School, University or customer service position
- Proficiency in Mandarin is a requirement
- Basic knowledge of a K-12 curriculum, Advanced Placement (AP) or other educational curriculums
- Proven ability to thrive in a fast-paced, deadline-driven, highly productive environment
- Able to work independently as well as collaboratively with colleagues
- Proficient written and verbal English skills
- Ability to respond appropriately and in a timely manner to email, phone and in-person inquiries
- Great attention to detail, self-motivation, self-regulation and flexibility
- Ability to prioritize and to work on multiple projects concurrently and deliver exceptional results
- Proficiency in Microsoft Office Suite as well as strong database skills. Able to work on a MAC platform
- Discretion regarding the handling of sensitive and confidential information pertaining to student, parent and applicant communications and permanent records
- Ability to identify, address and resolve issues as they occur
- Exceptional interpersonal skills with a passion for meeting new people and a desire to learn new skills
- Ability to build and maintain relationships across the entire School community
- Confidence to engage collaboratively and proactively with teaching faculty and staff
- A positive, confident, can-do attitude along with a sense of humour
- Physically able to sit at a desk and use a computer for extended periods of time
- Required to have a valid driver’s license and daily access to a personal vehicle
- Canadian residency and legally entitled to work in Canada
Our “Must Haves”
- Respect, dignity and inclusion for all members of the community
- Collaborative mind-set and courageous approach to adversity
- Demonstrated communications skills (oral and written)
- Creative “out-of-the-box” thinker
- Flexible and adaptable and embraces change
- Proven work ethic with utmost integrity
- Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
- Self-awareness, with a desire for constant self improvement (goal-oriented)
We offer professional development opportunities, competitive salaries, a generous benefits package, including RRSP, Personal Days and access to a Health Spending Account, health and wellness initiatives, along with one of the most beautiful locations in Canada to work!
If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by May 31, 2022.
We sincerely thank all applicants for your interest however, only shortlisted candidates will be contacted. Please visit our website for more information about our school.