eXp Realty is Growing!
We are committed and patient when helping our clients to ensure they’re well informed and the process is transparent. Loyalty and trust are a big part of our business as it is built strongly on referral from friends, family, past and new clients.
We’re looking for a motivated, highly organized assistant to a Real Estate agent and growing team. This is a full-time contract position that allows for flexibility. You will be managing the day-to-day tasks and ensure that our operations run smoothly. You’ll be responsible for adding value to the overall customer experience, completing daily administrative tasks and assisting in the behind-the-scenes tasks, allowing the agent to serve clients and close deals. If you’re looking for both personal and professional growth opportunities, apply today!
GENERAL RESPONSIBILITIES:
– Preparing both residential and commercial Purchase of Sale contracts
– Email & CRM management and client correspondence
– Submitting all necessary documentation to the office broker for new listings and sales of properties
– Basic blog updating
– Scheduling meetings and booking appointments
– Organizing photography/videography, floor plans and sign installations for new listings
– Communicate with leads, clients and other realtors
– Preparing marketing print materials and other presentation documents
– Updating monthly market email templates
– Would like a candidate that is licensed as well so they can do open houses, showings and follow up with clients
– Ensure to-do list is created, maintained and tasks are done on a timely manner
– Analyze existing workflows and make them more efficient
– Take leadership in evolving the administrative systems to enhance efficiency, service and sales
– Maintain security of confidential information
– Key pick up or drop offs and meeting with other realtors and clients to provide access to properties
– Pick up and drop off of feature sheets and other marketing material
– Conduct open houses
CLIENT EXPERIENCE:
– Onboarding of new leads, data entry and email correspondence
– Consulting & coordinating with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities
– Organize and conduct showings with clients
– Arranging and preparing closing gifts at the time of possession
– Highly organized and the ability to get and keep others organized
– Able to anticipate, understand, and respond to the needs of the realtor, client and other professionals to meet or exceed expectations
MARKETING & BRANDING MANAGEMENT:
– Branding of print materials: business cards, thank you cards, merchandise etc.
– Managing Social Media Platforms such as Facebook (Facebook Ads), Instagram, LinkedIn Business Pages
– Ensuring that ads and posts align with overall messaging and voice of brand
– Basic blog website update and maintenance
– Assisting Agent in managing & enhancing their social media presence
– Tracking & coordinating all inbound leads from websites, social media & other online sources
QUALIFICATIONS:
The ideal candidate for this position will possess the following-
- Have own vehicle
- Own a laptop
- Lives in the city of Vancouver
- Has a home office with a door
- Has a realtor license
Speaking Mandarin will be a plus
Experience & Education
A Licensed realtor
Minimum 2 years administrative experience in the real estate industry
Excellent people first and customer service skills
Aptitude to multi-task and be deadline oriented
Ability to learn new technical software applications
Ability to handle high degree of confidential and sensitive information
Knowledge of Paragon MLS preferred
Proficiency in Canva an asset
Job Type: Full-time
Salary: $20.00-$25.00 per hour
Schedule:
- 8 hour shift
- Weekend availability
Supplemental pay types:
- Bonus pay
Application question(s):
- Do you have your own vehicle?
- Do you live in Vancouver?
Experience:
- Real Estate: 2 years (preferred)
Licence/Certification:
- Realtor License (preferred)