Office Administrator

Flexible Office Manager Job Profile

Employer: Hastings North Business Improvement Association
Position: Part-Time Office Manager
Hours: Flexible (min 18 hours per week)
Contract: Year contract, subject to a 3 month probation
Pay: $25/h
Start Date: ASAP

Organization Profile:

The Hastings North Business Improvement Association is looking for an office manager to facilitate the organization’s daily operations, facilitate and improve systems and assist with special events. The successful candidate will play a key role in administrative tasks, helping prepare for recurring annual events, maintaining the website directory and providing a communication channel for business members and commercial property owners. We are looking for an individual who could work a minimum of
18/hours per week and are flexible on start time and end time between the hours of 8:30 – 4:30.

Employer Description:

Hastings North Business Improvement Association (HNBIA) is a non-profit organization founded in 2001.
A Business Improvement Association is a self-funded business district managed and promoted by a non- profit society. The funding is raised through a special levy agreed to by the commercial property owners and business tenants within a geographically defined business district and collected by the City of
Vancouver. The HNBIA has 816 business members and commercial property owners combined.

The area is managed by a non-profit society whose Board of Directors is comprised of duly elected commercial property and business owners from within the BIA. Its purpose is to improve the economic vitality of the business area. The BIA plays an important role in business promotion, safety and security, public realm enhancement and advocacy on behalf of the membership. The overall goal of all the HNBIA’s programs is to improve the business and community environment.

Duties:

• Daily administrative tasks o Answering phone calls and responding to inquiries in a timely manner o Responding to phone/email messages/business members o Bookkeeping/accounting (Taking care of bill payments/cheque writing) o Preparing monthly financial statements and balance sheets for board meetings o Minute-taking & transcription
• Directory of members
• Creation and Maintenance of Staff & Board Policy Manuals
• Office organization and filing
• Planning/organization of meetings/ booking venues/
• Continuously updating all membership information on our website’s online directory to ensure it is valid and best serves the needs of the member businesses.
• Other duties as may arise during the course of operations

Skills and qualifications:

1. Excellent written, oral and interpersonal communication skills
2. Excellent computer skills, including Microsoft Office, PayWorks
3. Organized, self-directed and able to work independently on multiple tasks
4. Ability to speak Cantonese and/or Mandarin would be an asset

Job Type: Part-time
Part-time hours: 18 per week

Salary: $25.00 per hour

Schedule:

• Day shift

Ability to commute/relocate:

• VANCOUVER, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location