Executive/Personal Assistant

Our company is seeking an experienced and highly organized Executive/Personal Assistant to provide support to our CEO. As the right-hand to the CEO, the ideal candidate will be responsible for a range of administrative and organizational tasks that will help to keep the office running smoothly.

What you’ll do

50% of the role will be supporting CEO personal affairs.

• Managing the CEO’s schedule and coordinating appointments and meetings

• Handling phone calls and emails on behalf of the CEO and responding to inquiries as appropriate.

• Coordinating travel arrangements, including booking flights, hotels, and ground transportation

• Performing administrative tasks such as preparing reports, taking minutes, and managing files

• Conducting research and gathering information as needed

• Assisting with personal tasks and projects as needed.

50% of the role will be working at office administer.

• Overseeing office procedures and ensuring that all administrative tasks are completed accurately and in a timely manner.

• Coordinating meetings and managing schedules

• Maintaining accurate records and files, both electronically and in hard copy

• Preparing reports, memos, and other documents

• Managing office supplies and ordering inventory as needed

• Assisting with special projects as needed

Qualifications:

• Proficient in Chinese and English

• Bachelor’s degree in business administration, communication, or a related field

• Minimum of 1 years of experience in a similar role, supporting high-level executives

• Excellent communication skills, both written and verbal

• Strong organizational skills and attention to detail

• High level of professionalism, integrity, and discretion

• Proficient in Microsoft Office Suite and other office management tools

• BC drivers’ license required

Culture: Our company values collaboration, innovation, and creativity. We offer a supportive work environment and opportunities for growth and development.

Application Process: To apply, please submit a resume, and cover letter. Only qualified candidates will be contacted for an interview.

Interview Process: Qualified candidates will be contacted within two weeks of submitting their application to schedule an initial interview. Successful candidates will be invited for a second interview with the CEO, followed by a reference check and job offer.

Job Type: Full-time

Salary: $21.00-$23.00 per hour

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Language:

• Mandarin (preferred)

Work Location: One location