Administrative Assistant

Administrative Assistant –Full Time ( Part Time Training)

Overview

We are looking for a driven and dedicated real estate administrative assistant to join our growing team. The primary role of this position is to assist with a wide range of day-to-day administrative, marketing, client support, and business growth duties (this is not a sales role and is intended for an unlicensed individual). Further, your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines, and notify clients when necessary.

You will also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process.

Responsibilities:

• Provide email management as a typist and have excellent computer skills.

• Assist the Team Leader with email/calendar management of daily activities (both personal and real estate-related).

• Keep track of all transaction documents in the client database and complete the necessary paperwork.

• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized.

• Assist the real estate team in facilitating local events to foster connection to people in the neighborhood.

• Track important dates and time limits for transactions and notify relevant parties.

• Schedule necessary appointments with clients, vendor, and other realtors.

• Update and maintain our personal real estate database, such as Top Producer.

• Send mass mailouts through tools, such as MailChimp.

• Attend and respond to phone calls, which including speaking to clients and other realtors.

• General computer and administrative tasks.

• Drop mail off at post office and pick up office supplies when needed.

Qualifications:

• MUST have own car and driver’s license.

• Background in real estate is ideal for this position.

• Must have a high school diploma or GED.

• Fluent in English with excellent written and verbal communication skills.

• Accustomed to navigating Apple/MAC and Windows software.

• Experience in CRM management program. Knowledge of Top Producer is an asset but not required.

• Experience with Paragon is an asset but not required.

• Proficient in Microsoft Office (Outlook, Excel, Word, and PowerPoint), Adobe, Canva, etc

• Experience navigating Facebook and Instagram, and other Social Media Platforms.

About Company

We are a top-producing realtor team in Richmond’s highest-producing brokerage. We are committed to serving our clients and helping them get ahead in Richmond’s dynamic real estate market.

Our business is built on exceeding our client’s expectations when helping them buy and sell homes and investment properties. We exist to help take the confusion and stress out of the buying and selling process for our clients while delivering exceptional results, so they get more value out of their real estate. We love what we do, and we build lifelong relationships with our clients.

We are looking for a detail-oriented administrative assistant who will bring positive energy to the team with “can-do” attitude. Does this position interest you? Apply today!

Please reply to this job post with your resume and cover letter. References will be requested at a later point.

Job Types: Full-time Permanent (Part-time training)

Salary: $20.00 to $22.00 per hour

Time: Monday to Friday, from 9 am to 5 pm

Location: Richmond BC

Job Types: Full-time, Permanent

Salary: $20.00-$22.00 per hour

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Richmond, BC V7B 1B4: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Mandarin (preferred)

Shift availability:

• Day Shift (preferred)

Work Location: In person