Job description
ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver.
We are currently recruiting a Personal Assistant to CEO. The position will be helping our CEO on a broad spectrum of tasks while also providing administrative support to the different departments in the company.
If you are organized, detail-oriented, and a superb multi-tasker, we want to hear from you!
Duties & Responsibilities
Home Duties:
- Travel Coordination: Organize personal travel arrangements for the CEO and their family, including booking flights, accommodations, and creating itineraries.
- Financial Management: Assist with personal finances, such as paying bills, managing budgets, and keeping track of expenses.
- Event Planning: Assist in planning and organizing personal events, family gatherings, and social functions.
- Errands: Run personal errands such as grocery shopping, picking up dry cleaning, and other tasks as needed.
- Home Maintenance: Coordinate maintenance and repair services for the home, including scheduling appointments with service providers.
- Family Support: Provide support to family members, such as coordinating schedules and assisting with personal tasks.
Professional Duties:
- Manage the CEO’s calendar: Schedule and coordinate meetings, appointments, and events.
- Travel Arrangements: Organize travel plans, including flights, accommodations, and itineraries.
- Document Management: Prepare, edit, and maintain documents, presentations, and reports.
- Translation: Translate documents to and from Chinese, ensuring accuracy and cultural appropriateness. Occasionally attend seminars with CEO and help with interpretation.
- Confidentiality: Handle sensitive information with discretion and maintain high levels of confidentiality.
- Meeting Preparation: Conduct research and compile data to prepare for meetings and reports.
- Project Management: Assist in managing various projects and deadlines directly related to the CEO’s priorities.
- Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders.
Support Duties
- Provide administrative support to the Property Management team and Accounting team as directed.
- Ensuring the smooth running of the office.
- Guest reception.
- Other duties as assigned by the company executives.
Knowledge, Skills & Qualifications:
- Experience: Proven experience as a personal assistant with both professional and home management responsibilities.
- Skills: Excellent organizational and time-management skills, strong communication abilities, and proficiency in office software (e.g., Word, Excel, Outlook, SharePoint, etc.).
- Language Skills: Fluent in Mandarin and proficiency in translating to and from Chinese.
- Attributes: High level of discretion, proactive approach, and the ability to multitask and prioritize effectively.
- Flexibility: Willingness to adapt to changing needs and schedules, and the ability to work outside of standard office hours if required.
- Education: A degree in business administration or a related field is often preferred but not always required.
- Other Preferrable Skills and Experience: Payroll Compliance Professional (PCP) certified or experience with Payroll processing; experience with the commercial property management field.
- Other Preferrable Software Knowledge: ADP, Yardi
Salary may vary depending on experience.
Job Types: Full-time, Permanent
Pay: From $60,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
- Monday to Friday
Application question(s):
- How fluent are you in Mandarin Chinese?
Language:
- Mandarin (required)
Work Location: In person