Full job description
Job Summary
To support our growing team and enhance operational efficiency, we are seeking a proactive, detail-oriented Administrative Assistant. This role will provide essential administrative and project management support, contributing to the smooth daily operations of the company.
Duties
- Manage office operations, ensuring the workspace remains organized and well-stocked with necessary supplies.
- Assist in scheduling and coordinating internal meetings, conference calls, and other important appointments.
- Assist in preparing, processing, and filing documents, reports, contracts, and other paperwork.
- Maintain and update client, project, and vendor databases and files.
- Support document management to ensure accuracy and confidentiality of company records.
- Help manage team members’ schedules and appointments, ensuring timely coordination of meetings with clients and internal teams.
- Prepare meeting rooms, materials, and equipment, and participate in taking meeting minutes when needed.
- Assist the project management team with tracking project progress, preparing reports, and organizing project-related documents.
- Support contract management, progress updates, and other administrative tasks related to ongoing projects.
Requirements
- High school diploma or equivalent; previous experience in an administrative assistant role or a related field is preferred.
- Strong communication skills with the ability to interact effectively with clients and team members.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and office management software.
- Excellent organizational skills with the ability to manage multiple tasks efficiently.
- Attention to detail, time management, and the ability to prioritize tasks effectively.
- A positive, proactive attitude with the ability to work well in a fast-paced environment.
Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help shape the efficiency of our operations.
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 35 per week
Additional pay:
- Overtime pay
Benefits:
- Dental care
- Extended health care
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Education:
- Secondary School (preferred)
Language:
- Mandarin (preferred)
Work Location: In person