Pods Health Inc. is one of the leading companies in the supply of Personal Protective Equipment (PPE) and other medical products and is located in West Vancouver.
The company is currently looking for a reliable Office Administrator for its workplace.
The Office Administrator will report directly to the CEO of the Company, with a dotted-line reporting to the Company’s Head of Legal & Financial Compliance who is based in Switzerland.
The ideal candidate will be competent in prioritizing and working with little supervision and will undertake all the administrative tasks ensuring the smooth running of the company’s office. He/She will be self-motivated and trustworthy and contribute to driving sustainable growth.
Responsibilities and duties:
Co-ordinate office activities and operations to secure efficiency and compliance to company policies.
Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents.
Required to do all correspondence with clients and managing related paperwork for contact orders.
Preparing sales and purchases order and relevant invoices.
Liaising regularly with the Legal & Financial Compliance, providing reports on financial transactions and relevant contract/documents for review.
Assist with the file and retrieving of corporate documents, records and reports.
Assist with the preparation of operating budget.
Assemble data and prepare correspondence.
Create and maintain a Company contact list and assist with client management.
Schedule meetings and other arrangements for the employer.
Make travel arrangements for executives.
Any other ad-hoc duties, as assigned.
Minimum Requirements:
Proven experience as an office administrator, office assistant or relevant role.
Outstanding communication and interpersonal abilities.
Ability to handle highly confidential information appropriately.
Excellent oral and written communication skills.
Ability to work independently.
Must be flexible with schedule due to special projects that could be assigned.
Ability to collaborate with individuals at various levels of the organization.
Excellent time management and organization skills
Excellent knowledge of MS Office
Familiarity with office management procedures and basic accounting principles.
High school diploma or any other relevant qualification.
Job Types: Full-time, Permanent
Salary: $18.00-$26.00 per hour
Schedule:
8 hour shift
Experience:
office administration: 1 year (Required)
Language:
Mandarin (Preferred)
Work remotely:
No