Since opening in 1984, Van-Whole Produce has remained the leading experts in produce trading by providing high-quality and fresh produce to its clients. With our continuous expansion of client networks, we now provide fresh produce to more than 1,300 produce markets across Canada. To this day, we are still committed to provide personalized attention, value-added service and provide the highest quality in produce to our clients. We place our customers first by bringing over 400 varieties of fresh produce from over 40 different countries.
Administrative Assistant is responsible for all the administrative and project needs within our company including the preparation and tracking of all documents, communication logs and service requests.
Role and Responsibilities
- Provides administrative support to ensure efficient operation of the office and warehouses.
- Carries out administrative duties.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supports the team by performing tasks related to the company.
- Makes travel arrangements for the company’s business trip.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Participates in the planning of corporate functions such as summer parties, annual Christmas dinner, business/trade shows, etc.
- Arranges annual clearing of the documents and office junks.
- Performs other duties and tasks assigned or required as are consistent with the nature and scope of the position.
Qualifications and Education Requirements
- Minimum of 1-year experience as an Administrative Assistant, previous experience in warehousing is an asset
- Graduation with a Certificate, Diploma, or degree with a study focus such as Administrative Professional, Business Administration, or Office Administrator
- Strong organizational and time management skills
- Ability to problem-solving skills
- Strong computer skills with experience using Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Ability to work with minimum supervision
- Detail oriented, ability to multi-task work independently and prioritize task.
- Ability to handle sensitive business issues in a confidential manner
Benefits
· Attractive extended healthcare plan coverage: Dental, Extended Health, Vision care, short-term/long-term disabilities, and more
· Employee Retirement Pension Plan
· Staff Purchase discount of up to 12% off wholesale prices
· Multiple events each year, summer BBQ, Kids Run, Chinese New Year event, Christmas Party and draws
Job Type: Full-time
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flextime
- Life insurance
- Paid time off
- Vision care
Schedule:
- 8 hour shift
Education:
- Secondary School (preferred)
Experience:
- Administrative Assistants & Receptionists: 1 year (required)
Language:
- Cantonese/Mandarin (required)