Administrative Assistant

Job Summary
To support our growing team and enhance operational efficiency, we are seeking a proactive, detail-oriented Administrative Assistant. This role will provide essential administrative and project management support, contributing to the smooth daily operations of the company.

Duties

• Manage office operations, ensuring the workspace remains organized and well-stocked with necessary supplies.
• Assist in scheduling and coordinating internal meetings, conference calls, and other important appointments.
• Assist in preparing, processing, and filing documents, reports, contracts, and other paperwork.
• Maintain and update client, project, and vendor databases and files.
• Support document management to ensure accuracy and confidentiality of company records.
• Help manage team members’ schedules and appointments, ensuring timely coordination of meetings with clients and internal teams.
• Prepare meeting rooms, materials, and equipment, and participate in taking meeting minutes when needed.
• Assist the project management team with tracking project progress, preparing reports, and organizing project-related documents.
• Support contract management, progress updates, and other administrative tasks related to ongoing projects.

Requirements

• High school diploma or equivalent; previous experience in an administrative assistant role or a related field is preferred.
• Strong communication skills with the ability to interact effectively with clients and team members.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and office management software.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Attention to detail, time management, and the ability to prioritize tasks effectively.
• A positive, proactive attitude with the ability to work well in a fast-paced environment.

Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help shape the efficiency of our operations.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 35 per week

Additional pay:

• Overtime pay

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Language:

• Mandarin (preferred)

Work Location: In person