Admissions Assistant

Howell Academics _Admissions_Support www.howellacademics.com

Admissions Assistance:

• Collects, opens and distributes incoming mail
• Identifies application problems and resolves issues (e.g. applied to the wrong grade/level etc.)
• Maintains applicant files, including updating applicant information
• Prepares applicant files by pulling and merging existing student records
• Prepares labels for files
• Maintains a supply of forms and information packages

Admissions Support:

• Answer general information and forward ones require the Director’s support. (Tasks

Honey Book)

• Provides updates to the director of the client application status, details of outstanding/received documentation, program change/transfer processes and application deadline dates
• Provides basic information and referrals to other departments when responding to questions regarding Student Records, Admissions, etc.
• Accepts and reviews applications to ensure correctness, supporting documentation and report cards have been attached and payment of application fee is processed

Database Records Entry:

• Enters application information on student information according to the school selection and ensure accuracy of data
• Downloads web applications daily onto the Client Portal
• Ensures all applications are input accurately and processed in a timely manner
• Keeps abreast of specific programs whose acceptance of applications is only for a certain time-frame and specific programs which require all prerequisites and documentation to be submitted by a specific date
• Keeps abreast of changes to application requirements
• Block registers students, withdrawal of students, change programs as requested
• Inputs student data and name changes, maintain current student address information
• Processes returned mail

Document imaging Duties:

Howell Academics _Admissions_Support www.howellacademics.com

• Prioritizes and schedules Enrichment, obtains supplies needed, sorts and organizes master student files.
• Scans and converts hard copy originals to digital source documents:
• Opens mail/faxes and organizes for scanning
• For re-admitted students removes documents from paper files and determines whether a document is to be scanned or shredded in accordance with an approved retention schedule
• Shreds paper documents that have been culled and checked
• ID searches each submitted document and writes ID on top of each document,
• Date stamps documents
• Monitors and inspects all images to ensure quality is optimized; straighten and clean up images for re-scanning when necessary.
• Prepares and manages a daily batch to track all files. Periodically produces a frequency count for accountability reporting.
• Indexes images to the appropriate student and categorizes documents according to document type.
• Submits scanned paper originals to Admissions Officer for processing and/or sends email Admission Officer for follow up.
• Participates in Records Custodian training and remains current with record keeping practices, policies, and procedures.

Undertakes the duties and responsibilities of Records Custodian including: maintaining index and retrieval system of office files, indicating the classification to which files belong; filing incoming documents into the records management system to support the business process; and, as appropriate, assisting other Director with proper security levels to identify and retrieve active records.

Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications:

Howell Academics _Admissions_Support www.howellacademics.com

• Minimum 1 year post secondary education in Business, Customer Service or Computer applications.
• Requires two years general office experience plus up to 1 year experience in a position of similar responsibility.
• Must have working experience with a large student information system, Proficiency using MS Office. Document Management experience is an asset.

Ability to work under pressure with accuracy and initiative is essential. Must be customer-service oriented with an emphasis on excellent interpersonal, communication skills as well as the ability to work independently and as a team member.

Accurate keyboard skills of 50 wpm. Must be able to multitask and problem solve. Excellent organizational skills with the ability to prioritize and meet tight deadlines. Ability to extract, interpret and analyze data quickly and efficiently. Ability to work at a computer for extended periods and pay close attention to detail.

****Fluency in Mandarin is required

Additional Information

BENEFITS OF WORKING AT HOWELL ACADEMICS:

• A generous Total Compensation package which includes extended health
• benefits* after 4 months of employment
• Enjoy discounted access to our fitness facilities
• Additional Wellness and Employee Assistance programs.
• Salary Range Pay: * Depending on experience
• Additional Salary Information
• External hires are initially placed at the minimum of the salary range with progression to the maximum. Salary prorated based on percentage and term of appointment.
• Posting Category Administration
• School/Service Area RO Admissions

Job Type: Full-time

Salary: $18.00-$25.00 per hour

Additional pay:

• Bonus pay
• Overtime pay

Benefits:

• Extended health care
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Vancouver, BC: reliably commute or be willing to relocate with an employer-provided relocation package (required)

Education:

• Bachelor’s Degree (preferred)

Language:

• Mandarin (required)

Expected start date: 2022-05-23