Full Job Description
- Work Term: Permanent
- Work Language: English
- Hours: 25 to 30 hours per week
- Education: College/CEGEP
- Experience: 3 years to less than 5 years
- or equivalent experience
Asset languages
- Chinese
Work setting
- Wedding
- Cultural events
Number of participants
- Up to 10 participants
- 10-49 participants
- 50-99 participants
- 100-199 participants
- 200-400 participants
- Over 400 participants
Tasks
- Develop risk management plans
- Promote conference and meeting services or special events
- Inspect and select sites
- Develop marketing and communication plans
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop financial procedures
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Plan for on-site offices
- Plan for social events and guest programs
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Develop and implement business plans
- Establish delivery schedules
- Assist with special events
- Consult with clients regarding weddings, banquets and specialty functions
- Host functions such as weddings, anniversaries, community events, sport events, corporate functions et schools dances
- Design bouquets and select natural and artificial flowers and decorative accessories to create arrangements or other floral items
- Co-ordinate special events
- Provide pick up and delivery services on request
- Advise clients on the selection of wedding gowns, floral arrangements, banquet facilities, wedding invitations and other items related to weddings
Supervision
- 1 to 2 people
- Staff in various areas of responsibility
Certificates, licences, memberships, and courses
- Special events co-ordinator/manager certification
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
Area of work experience
- Business
- Community service organization
- Hotel, motel, resort
- Professional association or organization
- Resort
- Tourism associations
- Trade associations
- University or college
- Special events
Area of specialization
- Automobile driving
Security and safety
- Driving record check (abstract)
- Driver’s validity licence check
- Criminal record check
Transportation/travel information
- Valid driver’s licence
- Own vehicle
- Own transportation
- Willing to travel
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
Screening questions
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
Workplace information
- Remote work available
Other benefits
- Free parking available