The Executive Assistant contributes to Coho’s goals by providing a wide range of administrative support to the Leadership by arranging for implementation of directives from the Leadership team and by coordinating administrative projects. In addition, you will also provide personal assistance which may include correspondence, travel arrangements and bill payments.
Key Duties & Responsibilities
Provides confidential administrative support to Leadership as required;
Monitors and responds to emails of COO;
Manages and maintains schedules, appointments, and travel arrangements;
Arranges and coordinates meetings and events;
Prepares and edits correspondence, communications, presentations and other documents;
Records, transcribes and distributes minutes of meetings;
Files and retrieves documents and reference materials;
Answers and manages incoming calls;
Receives and interacts with incoming visitors;
Acts as the liaison between COO and the Operations team when necessary;
In COO’s absence, ensures that requests for action and information are relayed to the appropriate staff members;
Participates in special projects as required;
Working outside of regular business hours may be required;
Performs any other duties and responsibilities as assigned.
Knowledge, Skills & Abilities
Minimum 2 years Executive Assistant experience supporting a Senior Executive;
Expert level computer skills and Microsoft Office suite skills, including but not limited to Word, Excel, Powerpoint and internet applications;
Advanced knowledge of Google Calendar, including multiple calendar management and being comfortable dealing with multiple time zones;
High level of professionalism, customer service, energy, speed and accuracy;
Strong organizational and planning skills with a proven ability to effectively prioritize work flow;
Resourceful, with the ability to prioritize, multitask and meet deadlines with minimal supervision;
Exercises independent judgment, discretion and diplomacy;
Thrives in a dynamic ever-changing environment;
Excellent interpersonal skills and a proven track record for being a strong team player;
Results oriented with strong attention to detail and accuracy, even as priorities change and urgencies intervene;
Demonstrates history and commitment to customer service excellence;
Track record of adhering to organizational policies and procedures;
Previous experience conducting research;
Previous experience proof reading and editing documents;
Takes initiative and is a self-starter;
Ability to respect confidentiality of information;
Bachelors degree is preferred;
Experience in the property management and/or commercial real estate industry is an asset.
Coho Collective Inc. offers competitive wages and benefits, including extended health, vision and dental.
If you meet the requirements and are interested, please submit your resume. We thank all applicants who apply, but only those who are qualified will be contacted.
Job Type: Full-time
Salary: From $18.00 per hour
Benefits:
Casual dress
Company events
Dental care
Discounted or free food
Extended health care
Flexible schedule
Work from home
Schedule:
Monday to Friday
Experience:
executive assistant: 2 years (Preferred)
Education:
Bachelor’s Degree (Preferred)
Location:
Vancouver, BC (Preferred)
Language:
English (Required)
Punjabi (Preferred)
Mandarin (Preferred)
Work remotely:
Temporarily due to COVID-19