Position Overview: *
This position exists to assist on calls, package receiving, and customer direction.
Principal Duties and Responsibilities: *
Serves visitors by greeting, welcoming, and directing them appropriately.
Create and process invoices for incoming orders
Assist in the completion of miscellaneous office related tasks.
Notifies company personnel of visitor arrival.
Maintains security and telecommunications system.
Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Contributes to team effort by accomplishing related results as needed.
Supervision Received: *
This position is self-monitored and self-driven. It requires a high level of independent judgement and decision making. Suited for well structured and organized individuals with the ability to create, plan and execute their own projects with creativity and little to no supervision.
Supervision Exercised: *
This position does not supervise any other positions.
Required Qualifications & Skills: *
Education, Experience, and Licensing Requirements:
University/college degree is an asset
Familiarity with phone systems and etiquette
Previous experience with Microsoft Office software required
High school diploma required
At least 1 year of administration related work experience an asset
Other skills*
Telephone Skills
Fluency in written and spoken English
Verbal and Written Communication
Listening
Professionalism
Customer Focus
Organization
Handles Pressure
Supply Management
Friendliness and good work ethic
Accountable and resourceful – does not need micromanagement
Additional skills, qualifications, and experience *
Administrative qualifications (related degree, diploma, certificate) an asset
Fluency in either Mandarin or Cantonese an asset
Ideal Candidate: *
Self-driven and internally motivated
Effective and empathetic communication
Enjoys fast paced environments and meeting deadlines
Teachable and ready to do on the job training
Maturity in dealing with customers and colleagues
Must be fully familiar with Microsoft Office Suite including Word, PowerPoint, and Excel
Honest and able to receive constructive feedback in order to improve performance
Highly accountable and dependable
Benefits:
Extended health care
Vision care
Dental care
Life insurance
Casual dress
On-site parking
Job Types: Full-time, Permanent
Salary: $15.00-$17.00 per hour
Schedule:
8 hour shift
No weekends
Experience:
Administrative: 1 year (Preferred)
sales: 1 year (Preferred)
Education:
Secondary School (Required)
Administrative Duties:
Running errands
Sorting and sending mail
Answering and routing phone calls
Greeting visitors
Financial Duties:
Processing payments
Work remotely:
No