Full time Office Administrator /Secretary
Richmond Kinsmen Adult Day Centre – Richmond BC
Workweek: Monday – to – Friday
Workday: 8:30am to 3:00pm
Richmond Kinsmen Home Support Society is a non-profit society that provides Adult Day Care services to seniors in Richmond.
We are currently seeking a fulltime Office Administrator / Secretary to provide administrative support to a resourceful and energetic team that provides therapeutic social and recreation programing to frail seniors.
We have worked exceptionally hard to form our current team of amazing people and we are committed to keeping our workplace dynamic!
Major Responsibilities:
- Performs word processing duties such as inputting client information, maintaining relevant registers, updating manuals, and preparing medical, operational and other reports, charts, tables, letters, presentation material, and newsletters from rough draft.
- Excellent proficiency in use of software applications including Microsoft Word, Excel. PowerPoint, Publisher, and Outlook Express.
- Processes and monitors expenditures by performing duties such as initiating documents for purchases (purchase orders, requisitions) and forwarding for approval as required, verifying coding and calculations, posting invoices to ledgers, reconciling ledgers, following up on discrepancies, and correcting errors. Investigates invoice anomalies.
- Gathers and compiles information as required, such as client information and statistics. Organizes and summarizes information for reports. Proofreads documents as required.
- Performs secretarial duties for Executive Director.
- Answers phone and directs calls, responds to emails. Responsible for programing and maintaining central telephone messaging system.
- Prepares documents re: client info, client payments, daily attendance, staff lists etc.
- Assists with monthly newsletter and program calendar.
- Accounting in QuickBooks: preparing client invoices, and recording payments.
- Receives client payments, conducts banking, maintains Petty Cash.
- Orders HandyDart tickets.
- Manages office inventory and purchases supplies when needed.
- Maintains general office files, re: vendor files.
- Maintains records of kitchen food service expenses.
- Receives deliveries.
- Photocopying and scanning.
- Performs other related duties as assigned
Qualifications:
- Grade 12
- Office Administration Certificate
- Recent related experience of two years or an equivalent combination of education, training and experience.
Expected Competencies:
- Ability to communicate effectively both verbally and in writing.
- Physical ability to carry out duties of the position.
- Ability to work independently and in cooperation with others.
- Proficient in Microsoft Word and Microsoft Office (Excel, PowerPoint, Publisher, Outlook Express).
- Excellent organizational and prioritizing skills.
- Excellent critical thinking, analyzing and problem-solving skills.
- Excellent English communication, both orally and written.
- Physical and emotional capability to carry out duties of the position.
Assets:
- Second language Mandarin / Cantonese an asset. and knowledge of other cultures.
Other:
- As this position is in the vulnerable sector, a criminal record check will be required.
- Record of COVID-19 vaccinations.
Job Type: Full-time
Salary: $13.00-$23.00 per hour
Benefits:
- Dental care
- Extended health care
Schedule:
- Day shift
- Monday to Friday
Application deadline: 2022-04-23
Expected start date: 2022-04-30