Our growing company is looking for a hardworking and reliable Office Administrator with HR skills who will be responsible for the smooth run of the office and for assisting in the HR. The Office Administrator will report to and get instructions from the Office Manager.
Duties and responsibilities:
Human Resources
Assist with the maintenance of company personnel records and documentation according to legal requirements.
Provide administrative support for HR.
Help organize and manage new employee orientation, on-boarding, and training programs.
Assist with maintaining and track human resources records such as new hires, transfers, change in job classifications, merit increase dates, terminations, sick leaves, warnings, vacation, days off, etc. Provide this information on a monthly basis to the Office Manager for review.
Assist with the recruitment process from the job description to offer (Advertising, Receiving, Screening, Testing, Resumes translating, Interviews planning, References checking and Offer)
Assist with the design, implementation, update, maintain the company’s Handbook, HR strategies, policies, procedures and tools regarding recruitment, employment relations, performance management, training and development.
Help align the employee-related policies in all departments with the company goals
Assist with resolving legal issues with Human Resource Management team.
Office management
Organize office operations and procedures
Assist with developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Ensure filing systems are maintained and current
Prepare the documents, agenda, minutes and letters, etc.
Answer telephone calls and provides needed information
Purchase where needed, and to manage and maintain office equipment and train staff on use as necessary.
Manage office supplies, including inventory and purchasing.
Manage office services and effective cost and quality of suppliers.
Support with travel arrangements as necessary (flights and hotel bookings).
Support organizing internal and external meetings.
Assist with the translation of company documents, contracts and files.
Maintain a safe and secure working environment
Other duties assigned by the Office Manager
Skills and Qualifications:
Minimum 2-3 years of working experience in HR and Admin.
Strong working knowledge of Federal and Provincial labor laws.
Advanced computer and IT skills, including Word, Excel, Access, PowerPoint and Outlook.
Excellent communication, reporting and interpersonal skills.
Proficiency in Mandarin and English, both oral and written.
Excellent organizational and time-management skills.
Act as a reliable and supportive team member.
Ability to handle confidential information.
The Legal background is an asset.
Ability to drive.
Only qualified candidates will be contacted.
Job Types: Full-time, Permanent
Salary: $45,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
- 8 hour shift
Work remotely:
- No