Full Job Description
Saliance Global Holding has a wide range of sectors, from Hotels & Resorts, Sports and Recreation, Automotive-parts manufacturing for leading car makers, Energy and Real Estate.
Reporting directly to the Owner / President Saliance Global Holdings & Vice President of Hotel Operations, the Office Manager / Assistant performs a variety of administrative tasks in support of day-to- office administration in the Company’s corporate office.
RESPONSIBILITIES:
Manage the day to day office operation including directions to the administration & I.T team.
Providing communications for the day to day hotel/resort operations including but not limited to Rooms Division, Food & Beverage, Human Resources, Finance/Accounting & Facilities Maintenance
Provide approved directions to the executive assistants and offsite hotel level management.
Assist the onsite Sales and Reservations teams with client communications and contract preparations
Ensuring Administration and I.T. office associates punctuality and cleanliness.
Writing Policies and Procedures based on the owners requirements.
Assisting with Translations
Assisting with Capitol projects coordination including Assist departmental leaders in completing special projects as required; support projects, track necessary action and update reports as progress is made
Maintain complete knowledge of and comply with all departmental policies, service procedures and standards. Ensure that standards are maintained at a superior level on a daily basis.
Assist with the updating of polices
Assist with the Recruitment for Key Positions for both Head office and with assistance of the General Managers for each division under Saliance Global Holdings.
Assist with the maintenance of files on all current laws regarding Human Resources on:
Compose and translate English and Chinese correspondence for the owner and other senior executives. (If candidate poses Mandarin translation skills)
Handle all office administration duties such as mail, phones, photocopying, office supplies
Schedule Executive Committee meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required
Assist with and support staff events as appropriate, such as executive meetings, staff receptions, etc.
Attend meetings, receptions and dinners to translate for the Owner /Senior Executives when necessary
Other duties as assigned consistently
QUALIFICATIONS:
Minimum of 10 years experience working in Hotels with a strong understanding of Rooms Division, Food & Beverage, Human Resources, Finance/Accounting & Facilities Maintenance
Bachelors Degree preferably from one of the top 5 hospitality schools in the world
Office Management Experience
Drivers Licence required
Own Vehicle required
Ability to Travel frequently on a irregular schedule to our different Hotel / Resort / Oil locations
General Skills: Language: Required to speak, read and write English, with fluency in Mandarin (read and write) preferred.
Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
Technical Skills: Ability to organize tasks and assign responsibilities to subordinates; ability to educate staff members to develop their knowledge and skill; thorough understanding of the training process; solid planning skills; thorough knowledge of government labor laws and regulations; thorough knowledge of benefits processing; proficiency with
Microsoft Office products; thorough knowledge of budget preparation and control.
Physical Requirements: Must be able to exert physical effort in transporting 50 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers
*Strong computer skills including knowledge of word processing, spreadsheets, data based software, publishing *software, presentation software, email and web browsers
Job Type: Full-time
Salary: $70,000.00-$76,044.30 per year
Benefits:
- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site gym
- Vision care
Schedule:
- 8 hour shift
- Day shift
- On call
- Weekend availability
Ability to commute/relocate:
- VANCOUVER, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have a degree from one of the top 5 Hospitality schools in the world?
Education:
- Bachelor’s Degree (preferred)
Experience:
- Working in Hotels / Resorts: 10 years (preferred)
- Strong understanding of Rooms Division: 10 years (preferred)
- Strong understanding of Food & Beverage: 10 years (preferred)
- Strong understanding of Human Resources, Finance/Accounting: 10 years (preferred)
- Strong understanding of Facilities Maintenance: 10 years (preferred)
- MS Office product: 10 years (preferred)
Language:
- Mandarin (preferred)
Licence/Certification:
- Drivers Licence (preferred)
Willingness to travel:
- 50% (preferred)
Work Location: One location