Staff – Non Union
Job Category
M&P – AAPS
Job Profile
AAPS Salaried – Educational Programming, Level B
Job Title
Program Coordinator
Department
Program Leadership | University Preparation and Community Programs | Extended Learning
Compensation Range
$6,068.92 – $8,724.25 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
November 28, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Dec 31, 2024
18-month leave replacement term position (with possibility of extension)
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
This position plays a key role in the delivery and on-going development of UBC Future Global Leaders (FGL), a pre-university summer program for Canadian and international high school students, and other ExL programs as required. Major responsibilities include planning, implementing and evaluating the social and overnight residence components of FGL and other pre-university programs.
This position plays a key role in the delivery and on-going development of UBC Future Global Leaders (FGL), a pre-university summer program for Canadian and international high school students, and other ExL programs as required. Major responsibilities include planning, implementing and evaluating the social and overnight residence components of FGL and other pre-university programs.
Organizational Status
This position reports to the Program Director, Pre-university and Community Programs.
Work Performed
Program Management:
- Manages operational aspects of the UBC Future Global Leaders program and other ExL programs as required.
- Develops and delivers courses, workshops and other educational activities.
- Responsible for the planning and scheduling of social and overnight residence components of programs.
- Selects, assigns and evaluates instructors and student staff and monitors.
- Develops tools for program assessment and evaluation.
- Develops annual and multi-year program plans, including budgeted plans for social activities and overnight programs.
- Liaises with external organizations and agents.
- Prepares statistics, reports, and procedural guidelines.
- Prepares budgets and summary reports.
- Assists in the development of marketing strategies for programs. Program Development and Delivery:
- Works with a range of stakeholders within ExL and across UBC on the development and delivery of the UBC Future Global Leaders program, and other ExL programs as required.
- Works with UBC Camps on the development and implementation of social and overnight components of pre-university programs.
- Recruits, hires, trains and supervises student staff and live-in monitors for overnight programs.
- Answers parent and student inquiries regarding overnight programs via phone, e-mail, and in person.
- Develops and implements effective student registration processes and the provision of accurate program- specific information and coordinates the collection, tracking and executing of all necessary program documentation, including consent forms, pick up permissions, and media consent.
- Collaborates with UBC Scheduling Services on securing and scheduling appropriate classrooms and venues for ExL pre-university programs.
- Responsible for securing and scheduling appropriate on-campus housing and meal plans for ExL students living in residence.
- Responsible for the operation of overnight programs, including the check-in and check-out process for students living in residence, ensuring students and staff follow residence rules and regulations and for addressing student misbehavior or misconduct as needed
- Collaborates with ExL and UBC marketing staff on the development and delivery of effective marketing strategies for ExL programs.
WORKING CONDITIONS
This position works primarily on-campus and is required to be available on evenings and weekends in an on-call capacity during July and August.
Consequence of Error/Judgement
The incumbent must exercise a considerable amount of independent judgement, responsibility and initiative. The consequence of error associated with this position is especially serious given that this position coordinates significant aspects of the UBC FGL pre-university summer program. Students enrolled in the UBC FGL program are between the ages of 15 and 18 and most FGL students live in residence. Any errors in judgement or execution could have a very negative impact on the reputation of the University, its faculties and programs and leave UBC vulnerable to legal issues related to our in loco parentis responsibilities.
The incumbent must exercise a considerable amount of independent judgement, responsibility and initiative. The consequence of error associated with this position is especially serious given that this position coordinates significant aspects of the UBC FGL pre-university summer program. Students enrolled in the UBC FGL program are between the ages of 15 and 18 and most FGL students live in residence. Any errors in judgement or execution could have a very negative impact on the reputation of the University, its faculties and programs and leave UBC vulnerable to legal issues related to our in loco parentis responsibilities.
Supervision Received
The Program Coordinator works under the general direction of the Program Director and within the guidelines of annual program plans, and directly with the Manager, UBC Camps on the development and delivery of social and overnight pre-university programs. This position works independently in carrying out specific areas of responsibility and leads collaborative teams striving to meet or exceed KPIs and deliver “best in class” educational programs.
Supervision Given
- Manages staff and is responsible for hiring, training, supervising, disciplining, evaluating and terminating student staff and residence monitors.
Also monitors the work of instructors and consultants and leads collaborative teams.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Undergraduate degree in a relevant discipline.
Minimum of four years’ experience or the equivalent combination of education and experience. Demonstrated ability to work effectively in cross-functional teams as a member and a team leader. Administrative and supervisory experience in an educational organization.
Intermediate ability to use effectively programs for office and presentation functions and practical experience in office automation.
Experience working with high school students and culturally diverse youth in group settings, live-in or international program situations, preferably in a supervisory role.
Ability to provide current Criminal Record with Vulnerable Sector Check.
Current Standard First Aid and CPR-C/AED certification, ability to speak Mandarin or Cantonese, and valid Class 5 and Class 4 Driver’s Licenses are assets.