Receptionist/Administrative Assistant

Responsibilities and Duties:

• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, vendors and visitors.
• Answer telephones and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute UPS/FedEx or similarly delivered packages.
• Prepare responses to correspondence containing routine inquiries.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs.
• Collect and maintain inventory of office equipment and supplies.
• Research, price and purchase office furniture, equipment and supplies.
• Performs other duties as requested by senior management.

Preferred Qualifications and/or Experiences:

• At least 1 year experience in general office responsibilities and procedures.
• Excellent communication skills and a familiarity with electronic presentation/report formats (e.g. Word, Excel, and PowerPoint).
• Excellent customer service, time management, and project organizational skills.
• Demonstrated ability for creative, strategic business thinking.
• Previous industry experience in pharmaceutical or nutraceutical manufacturing would be considered an asset.
• Can communicate in Mandarin would be considered an asset.

Job Types: Full-time, Permanent

Salary: $35,000.00-$41,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Richmond, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Chinese (preferred)